2-minute guide to obtain duplicate securities certificate

Physical share certificates may have lost relevance in the digital era but they are still the only proof of shareholding for some investors.

Given that there are high chances of investors losing the certificate, SEBI has come out with a detailed guideline to ease and streamline the process of obtaining duplicate securities certificate.

Here are the steps to obtain a duplicate certificate:

1. The investor needs to write to any of the RTA or the company whose share he/she owns to apply for a duplicate certificate

2. There are four documents that they need to submit (you can download the forms by clicking on each of them):

a) Form A — Affidavit for issuance of duplicate securities

b) Form B-Indemnity for issuance of duplicate securities

c) Form C –Format of Letter of Confirmation

d) Investor Service Request Form

3. In case the value of the securities exceeds Rs 5 lakh, the investor will also have to submit a copy of FIR along with a copy of advertisement regarding the loss of securities certificate in a widely circulated newspaper

4. If the investor is not aware of the folio number, certificate number or distinctive number, they can make a written request to the RTA. The RTA will have to give the details, provided the signature and address matches with that on the record.

5. Foreign investors can submit a self-declaration instead of FIR document. The self-declaration has to be attested by the Indian consulate or embassy. They also need to send self-attested copies of valid passport and overseas address proof.